When Catering to More than 15 pax (For Private Kids Birthday Party)

Catering a Party for more than 15 pax? BRAVE! Here's what you need to know.

Posted on 19 March, 2023

Are you having a party with 15 pax or more? Not sure what to expect? Here's what you need to know!

Here @ Jellybean Party, we cater to over 500 private birthday parties every year. (We’ve been doing this for more than 10 years now!) Making recommendations on what works well at your celebration is never a trial and error, but almost science to us.

Our packages are designed to cater for birthday celebrations for 15 or less. Majority of the time, this is a comfortable number to work with, and most importantly every one still gets taken care of.

When catering to any more than 15 pax, an extra pair of hands on site makes a big difference and you will also need more activities to keep children occupied. Here’re some recommendations to consider.

Side Entertainment / Fringe Activities

If you are looking to proceed with fringe activities such as balloon sculpting, face painting or glitter tattoos. You will need at least 1 hour when catering to 15 – 20 pax.

Here’s a quick estimate on how many pax each activity can cater for within an hour

Balloon Sculpting – 15 – 20 pax within an hour
Glitter Tattoo – 15 – 20 pax within an hour
Face Painting – 10 – 15 pax within an hour
Caricature – 10 – 12 pax within an hour

Depending on the interaction, situation and design requested on site, some activities may not be able to cater to all 20 within an hour.

When catering to any more than 20 pax, we recommend having at least 2 of these side entertainment so that children have different activities to cater for.

Here’re some examples for reference.

10 – 15 pax estimate
1:00pm – Guest Arrival
1:00pm – 1:30pm Balloon Sculpting
1:30pm – 2:00pm Magic Show (30 minutes)
2:00pm – Cake Cutting Hosting

15 – 20 pax estimate (since some guests may have silbings coming along, it’s always best to cater for more than less)
1:00pm – Guest Arrival
1:00pm – 2:00pm Balloon Sculpting (1hr)
2:00pm – 2:30pm Magic Show (30 minutes)
2:30pm – Cake Cutting Hosting

20 – 25 pax estimate
1:00pm – Guest Arrival
1:00pm – 2:00pm Balloon Sculpting (1hr) + Glitter Tattoo (1hr)
2:00pm – 2:30pm Magic Show (30 minutes)
2:30pm – Cake Cutting Hosting

We hope this gives you a better idea of what to expect!

Workshops / Pool Parties

When considering our more hands on workshops (such as slime workshops) or pool parties, it’s important that we have enough staff on site to cater to the numbers.

Since hands on activities involved almost a 1 to 1 attention (much like in schools), a workshop catering to any more than 10 pax will likely require an assistant on site. The ratio of children to staff should roughly be 1:10.

For pool parties, because of our insurance contract, the number of staff to children should be within 1:5.

This is why even with a single additional child, the additional top up cost may be substantial.

Nevertheless we are thankful that clients who decide to opt for an additional staff on site has always been more than grateful that they did after seeing the amount of work involved managing the children!

Additional Charges Involved

Just as how every additional pax cost more for more seats in the cinema or in the plane, it naturally would cost more when hiring entertainment for more guests.

Having a smaller celebration offers a personal and intimate experience where everyone still gets to connect and have a good time.

When catering for more, it’s important to have enough entertainment so that everyone is catered for.

Need more advice for your request? Send us an email @ https://www.jellybeanparty.sg/contact/ today!

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About Jellybean Party

Jellybean Party is a Kids Entertainment Provider. Launched in early 2010, till date, we have provided our services to over 120,000 happy kids and parents. While we specialize mainly in for private kids birthday celebrations, we have also been the partners of choice for large corporations such as DBS Bank, Plaza Singapura, Shaw, LEXUS, Estee Lauder and Benefit Cosmetics!